ADMINISTRATIVE RULES AND REGULATIONS

I. Library Privileges, including the right to draw books for home use, are allowed to:

1. Regents, faculty, and officers of the University holding Regents’ appointments, and, on application, officers of institutions of higher learning in Berkeley.

2. (a) Registered students, graduate and undergraduate of all departments in Berkeley.

(b) Students of the Medical School, the Colleges of Dentistry and Pharmacy, and Hastings College of Law, on showing evidence of registration.

(c) Other employees of the University, at the request and on the guarantee of their respective department heads, may be granted privileges similar to those of students.

3. (a) Graduates of the University in residence in the Bay region on depositing five dollars with the Comptroller, this to be returned if record is clear when privilege is no longer desired. Graduates living in other parts of the state may borrow through their local libraries.

(b) Students living in the Bay region and formerly registered in the Graduate Division but no longer connected with the University may obtain library privileges by presenting written request endorsed by Dean of Graduate Division and making a deposit of five dollars.

4. Others who make application endorsed by two members of the Academic Senate and pay to the Comptroller an annual fee of ten dollars. Exemption from the payment of this fee may be made by the Librarians in the case of officials of the federal or state government, visiting scholars, or any other exceptional applicants.

Former officials of the University, former students who did not graduate, graduates of other universities, University Extension students, and faculties of local schools or colleges other than those mentioned in paragraph 1 can only obtain library privileges under section 4.

II. Use of Books.

1. Certain classes of material may be used only within the building. Among these are the University archives, typewritten theses, the serial set of United States government publications, U.S. topographical maps, the collection of bound pamphlets, books shelved in room 320 and all books marked with a double asterisk (**).

2. Current magazines, bound periodicals in class C, books shelved in Reading Room, Reserved Book Room and seminars may only be taken out twenty minutes before closing and must be returned within twenty minutes of opening next day.

III. Faculty Privileges.

Apart from specially restricted material, the members of the faculty and those with similar privileges may withdraw books or magazines for home use without limit as to number of volumes or length of time, excepting that:

1. Modern English fiction (class 961) is restricted to two weeks.

2. Unbound periodicals which have been in the library thirty days and bound periodicals (other than class C) shelved in the Periodical Annex may be drawn only for four days, with privilege of renewal if not in demand.

3. Any book may be recalled at once for reserve or any other emergency.

4. Any book desired by another reader may be recalled as soon as it has been on loan two weeks.

5. All books must be returned or the charges renewed once a year.

6. Books must not be carried outside the state without special permission or left locked up in offices or houses when borrowers are away on vacation.

7. Faculty privileges do not include the right to confer borrowing powers on unauthorized persons, either directly or by lending books to them.

8. Transfers to other members of the faculty may be made, but will be accepted only when the recipient has assumed responsibility by signing a new charge slip or acknowledging the transfer in writing.

IV. Student Privileges.

1. Students and all others not specifically granted faculty privileges may not have more than four books for home use at one time. Overnight and periodical loans will be allowed in addition. In special cases assistants without Regents’ appointments and graduate students may obtain permission from the Associate Librarian to borrow more than four books at one time.

2. Books drawn for home use (excepting overnight charges) may be kept for two weeks. Bound periodicals shelved in the Annex are issued only over night. Unbound periodicals in the library thirty days, may, however, be borrowed for four days.

3. All books and periodicals if not overdue and if not in demand may be renewed for the same length of time as the original charge.

4. Transfers of books between students will not be recognized. All books must be returned, discharged, and a new call slip signed by the borrower.

5. Any book may be recalled at once for reserve or any other emergency. A book becomes due the day recalled and if not returned on the third day overdue borrower is subject to the prescribed fines.

6. Books charged on a Library Use Slip and not returned the same day, when recalled will be treated as overdue and the borrower becomes subject to the prescribed fines.

V. Reserved Book Room.

Books shelved in this room in order that all students may have an equal opportunity to use them, are restricted as follows:

1. Only one book will be issued at one time, but a dictionary or an atlas will be allowed in addition.

2. A book charged on a white slip must be returned on the day issued or within the time limit indicated if less than one day is allowed. It must not be taken from the building, lent to another reader, or left around the library, but returned and discharged as soon as original borrower can no longer continuously use it.

3. A book may be taken out on a pink slip on the usual overnight conditions.

VI. Seminars.

1. Books will be deposited in seminar rooms only at the request of professors or instructors. They will be placed on the shelves in the order of their shelf marks, and should be returned to their places when not in actual use. Such books must not be shut up in the table drawers. At the close of each term all books will be removed from the room excepting those needed during the next term.

2. Books deposited in seminar rooms if needed elsewhere may be withdrawn by library attendants; in such cases the person who requested the deposit will be notified if book is to be away more than one day.

3. Books deposited in seminar rooms are classed as reserved books, and must not be removed from the room where shelved. They may, however, be borrowed overnight subject to the usual procedure and regulations covering such charges. Students must have written permission of the professor or instructor who placed book in seminar to borrow it for longer than over night. All books, whether borrowed by faculty or students, must be regularly charged at the Loan Desk.

4. The use of the seminar rooms is restricted to professors and instructors and to students for whom the privilege has been requested by them. Unauthorized persons must not be admitted by students. Seminar room doors must not be left open, excepting when classes are being held in the rooms.

5. Seminar rooms must be vacated by students when the library is closed. Closing hour week days is 10 P.M.; Sundays and vacation periods, 5 P.M.

Students failing to comply with the above seminar regulations are liable to forfeit seminar privileges.

VII. Library Fines and Penalties.

Fines on overdue books are not for the purpose of revenue. Indeed, they do not accrue to the funds of the library, but they have been proved necessary to obtain observance of the regulations made to protect the rights of all readers.

1. On reserved books drawn on white slips and not returned to the discharging desk in the Reserved Book Room on the day on which drawn (or within the time limit if issued for a limited period) the fine is 50 cents a volume; this will be doubled on all books not returned before noon of the following day.

2. On books or periodicals drawn on pink overnight slips and not returned to the desk from which drawn twenty minutes after the opening hour the following day the fine is 50 cents a volume; this will be doubled on all books or periodicals not returned before noon.

3. On all other books and periodicals which become overdue the fine is 50 cents per volume if not returned on or before the third day overdue, increasing to $1.00 per volume after the sixth day. On the tenth day the case will be referred to the Recorder and the delinquent is liable to be dropped from the rolls of the University. Failure to receive overdue notices does not relieve from penalty, for the date due is stamped in each book.

4. Readers are responsible for books drawn by them so long as their call slips remain unclaimed. Fines resulting from carelessness in this regard will not be remitted. Books merely left at the desk will be considered returned when found by a library attendant. Loss or misplacement of books or periodicals should be at once reported and adjustment made, otherwise fines will be assessed as above on borrower charged with them.

5. Any person who marks, damages, or loses any library book or periodical shall be required to replace it by a new copy. If the volume is one of a set the loser becomes responsible for the perfecting of the set and if the book is out of print he will have to pay the current price of the book as far as it can be ascertained.

6. Any wilful damage to library furniture, equipment, or building will be repaired at the expense of the responsible person.

7. Any borrower for wilful or continuous violation of library regulations may be debarred by the Librarians from library privileges for the remainder of the current semester and for such other specified term as the President may direct.