Note (Back) — CHAPTER 22

The civil rights staff of the Defense Department was also interested in further limiting the use of race in departmental forms. In April 1963 Assistant Secretary Paul ordered a review of military personnel records and reporting forms to determine where racial entries were included unnecessarily.[22-62] His review uncovered twenty-five forms used in common by the services and the Office of the Secretary of Defense that contained racial designations. On 3 March 1964 Paul discreetly ordered the removal of race designations on all but nine of these forms, those concerning biostatistical, criminal, and casualty figures.[22-63] His order did not, however, extend to another group of forms used by individual services for their own purposes, and later in the year Fitt drafted an order that would have eliminated all racial designations in the services except an entry for data processing systems and one for biostatistical information. The directive also would have allowed racial designations on forms that did not identify individuals, arranged for the disposition of remains and casualty reporting, described fugitives and other "wanted" types, and permitted other exceptions granted at the level of the Assistant Secretary of Defense or that of the service secretary. Finally it would have set up a system for purging existing records and removing photographs from promotion board selection folders.[22-64] The services strongly objected to a purge of existing records on the grounds of costliness, and they were particularly opposed to the removal of photographs. Photographs were traditional and remained desirable, Deputy Under Secretary of the Army Roy K. Davenport explained, because they were useful in portraying individual physical characteristics unrelated to race.[22-65] Davenport added, however, that photographs could be eliminated from promotion board materials.